GASPARILLA CONDOMINIUM ASSOCIATION, INC.

MINUTES OF BOARD OF DIRECTOR’S MEETING

March 14th, 2009

CALL TO ORDER:  President, Tom Voss, called the meeting to order at 10:05 a.m., at the Gasparilla Cabana, 160 Jose Gaspar Drive, Englewood, Florida, the location specified in the meeting notice.

CONFIRMATION OF PROPER MEETING NOTICE:  Joyce Kelbaugh confirmed that the appropriate notice had been posted in accordance with the Association’s documents.

DETERMINATION OF A QUORUM:  A quorum of the Board was established with four (4) directors in attendance:  Tom Voss, President, Joyce Kelbaugh, Secretary, Dave Hubbard, Treasurer, and Ron Hook, Director at Large.  Kathy Waterhouse of Antares Group, Inc. was also present.

BOARD APPOINTMENT: Motion to appoint Pay Hoyt to the vacant board position left by the passing of Gary Payne was made by Joyce Kelbaugh, seconded by Dave Hubbard with the vote being unanimous.

Note:  At this point there were five (5) members of the Board of Directors present.

OPEN DISCUSSION FOR ITEMS NOT ON AGENDA:  None

APPROVAL OF MINUTES FROM THE February 14^th BOARD OF DIRECTOR’S MEETING:  Motion to approve the minutes of the February 14^th, Board of Directors Meeting was made by Dave Hubbard and seconded by Ron Hook.  Vote was unanimous.  Motion passed. 

FINANCIAL REPORT:  Dave Hubbard made the following report:

• Financials are not yet ready.

MANAGER’S REPORT:  Kathy stated that CT was no long with Antares Group but another person has been hired and is to start on Monday.  Once she has had a chance to get familiar with the accounts she and Dave will sit down and review the financials to be sure she understands exactly how Dave wants things done.

COMMITTEE REPORTS:

A.   Landscape Report: Pat Yovaish made the following report (copy attached):

·         Requested board approval for an Areca Palm to be planted behind unit 159.

·         Suggested GCA use irrigation sparingly, plant drought resistant plants.

·         Need a location to store excess pine needles for mulching.

·         Committee members attended a Lawn and Garden program presented by the Cooperative Extension Service.

B.  Docks Report:  Paul Boudria reported the following: (copy attached)

• Dock Fee will remain at $200 for 2010.
• Water for dock should be turned off at the cabana for the summer, and fire extinguisher and throw ring will be removed and stored for the summer.
• 13 dock assignments have been received
• Mangroves should be trimmed back to at least 20% each year and the end slips should be cleared for usage.
• Fire extinguisher cover and lock have disappeared from the dock.

C.     Buildings and Grounds Report:  Don Kelbaugh made the following report

·         2-day work party was held with Bruno Costa, Tom Voss, Bill James, Dave Hubbard, Everett Swanson, Ron Hook, Bill Leavitt and Don Kelbaugh.

·         Worked on benches

·         Safety painting on cabana steps and car stop.

·         Work shop extension completed

·         Bike racks on hold but will be completed shortly.

D.      Social Report:  Phyllis Guida reported the following: (copy attached)

• Ladies luncheon was held at La Stanza Restaurant – good food and well attended.
• Couples luncheon on February 14^th, 2009 was held at Olde World Restaurant.  Many thanks to Marcia and Pat.
• Auction was a successful event.  Thank you to all who contributed their time, items and food donations. First time auctioneer Dale Wells did a fabulous job.  Grand total collected was $1,645.00
• Book club was held February 23rd at Betty McCallum’s home and discussed the Blood Tide.
• Pot Luck was held on February 27 – small group but great food.

E.       Gasparilla Fund Report:  Sue Boyd gave the following report: (copy attached)

• The committee agreed to pay for the plants to be placed around the transformers on First and Third Street with an amount up to a maximum of $200.
• Committee authorized an amount not to exceed $200 for the purchase of a live oak to plant in an area suggested by them.
• Donation in the month of February totaled $405. After transferring $100.00 to the Landscape Committee we have a balance of $1,318.68.
• All donations are much appreciated. These can be made for many reasons such as memorials, and thank you’s.

F.       Cabana Report:  No Report

G.     Irrigation Report: No meeting this month

H.      Hurricane Policy: Janet McCallum gave the following report (copy attached):

·         Hurricane Committee made up of Joyce Kelbaugh, Carol Leavitt, Pat Yovaish, Gwen John and Jan McCallum met three (3) times since forming the committee last month.

·         Reviewed the current hurricane shutter policy to be sure it reflects current State of Florida Regulations.

·         Seeking to streamline the process.

·         Spoken to insurance representatives regarding the level of protection required to offer a rate reduction.

·         Meetings have been scheduled with vendors to learn which types of shutters meet those requirements.

OLD BUSINESS: None

NEW BUSINESS:

A.   Rentals:  Joyce stated the following rental requests were received:

• Unit 107 – Foltan –Fish 2/20/09-3/31/09

• Unit 134 – Krause - Krause  3/1/09-4/1/09  (later owner confirmed that this is a guest/family member and is not a rental)

Motion to approve the above rentals was made by Joyce Kelbaugh and seconded by Dave Hubbard with the vote being unanimous.  Motion passed.

B.   Other:

·         Motion to approve purchase of Areca Palm was made by Dave Hubbard, seconded by Pay Hoyt with the vote being unanimous. Motion passed.

·         Motion to purchase 2 umbrellas and bases from auction fund was made by Tom Voss, seconded by Ron Hook with the vote being unanimous. Motion passed

·         Motion to approve $200 dock fee for 2010 was made by Dave Hubbard, seconded by Ron Hook with the vote being unanimous. Motion passed.

·         Motion to approve reimbursement to Bill James for drywall and ceiling & wall repair upon receipt of the invoices was made by Dave Hubbard, seconded by Joyce with the vote being unanimous.  Motion passed.

·         Tom briefly told about the CAI trade show that he and Joyce Kelbaugh attended. Made contact with hurricane shutter vendors and attended a seminar on insurance issues.

CORRESPONDENCE:  Joyce reported she had received a request from Janet McCallum to replace the screen door.  Motion to approve the replacement of the screen door was made by Joyce, seconded by Tom Voss with the vote being unanimous.  Motion passed.

QUESTIONS AND ANSWERS: There were none.

ADJOURNMENT:  There being no further business to properly come before the Board at this meeting, a motion was made by Tom Voss and seconded by Ron Hook to adjourn the meeting.  The meeting adjourned at 10:35 a.m.

Respectfully submitted,

Joyce Kelbaugh, Secretary       

JK/kaw