GASPARILLA CONDOMINIUM ASSOCIATION, INC.
CALL TO ORDER: President, Tom Voss, called the meeting to order at 10:00 a.m., at the Gasparilla Cabana, 160 Jose Gaspar Drive, Englewood, Florida, the location specified in the meeting notice.
CONFIRMATION OF PROPER MEETING NOTICE: Joyce Kelbaugh confirmed that the appropriate notice had been posted in accordance with the Association’s documents.
DETERMINATION OF A QUORUM: A quorum of the Board was established with three (3) directors in attendance: Tom Voss, President; Joyce Kelbaugh, Secretary, and Ron Hook, Director at Large. Gary Payne, Vice President and Dave Hubbard, Treasurer were absent. Kathy Waterhouse of Antares Group, Inc. was also present.
OPEN DISCUSSION FOR ITEMS NOT ON AGENDA:
· A request was made by Don Kelbaugh to add Horseshoes and a Bocce Court
APPROVAL OF MINUTES FROM THE December 13th BOARD OF DIRECTOR’S MEETINGS AND THE DECEMBER 29TH BOARD OF DIRECTOR’S MEETINGS: Motion to approve the minutes of the December 13th Budget Approval Meeting was made by Joyce Kelbaugh and seconded by Ron Hook. Vote was unanimous. Motion passed. Motion to approve the minutes of the December 13th Board of Directors meeting was made by Joyce Kelbaugh and seconded by Ron Hook. Vote was unanimous. Motion passed. Motion to approve the minutes of the December 29th meeting was made by Joyce Kelbaugh and seconded by Ron Hook. The vote was unanimous. Motion passed.
FINANCIAL REPORT: No Report
MANAGER’S REPORT: Kathy stated she has received a bid from Aqua Doc to replace the main drain due to the Virginia Graeme Baker Act which went info effect 12/19/08. The cost is $250 for the main drain and $150 for the diver. Motion to approve the purchase of the main drain was made by Tom Voss, seconded by Joyce Kelbaugh with the vote being unanimous. Motion passed.
Kathy also reported that Becker & Poliakoff, Community Association Attorneys will be holding a free seminar on Saturday, February 14 in Sarasota at the Hyatt Regency. She has registration forms if anyone is interested.
Kathy also stated that last year Mark Knauf did the tax return for the Association. Does the board wish him to do the taxes again this year along with the Review? All agreed to let Dave Hubbard, Treasurer decide.
COMMITTEE REPORTS:
A. Landscape Report: Rae Voss made the following report:
· Landscape committee held a joint meeting with the Building and Grounds committee on January 5th, 2009 to discuss landscape plan estimates from Oak Farms and Sea Oats.
· Committee’s recommendation to the board is to go with Oak Farms minus 3 cabbage palms
· Substitute 3 Black Olives (Shady Ladies) for 3 Cabbage Palms
· Cost will be $1765.50
· Unit owners will need to help water the new plants
· Next meeting is scheduled for Tuesday, January 13 at 8:30 a.m.
There was a question from the audience about the trees removed by units 151 & 152. Tom stated these will be replaced with Cabbage Palms. Trees are approximately 14’ to 16’.
C. Buildings and Grounds Report: No Report
D. Social Report: Phyllis Guida thanked all who helped with the Christmas decorations and reported the following: (copy attached)
E. Gasparilla Fund Report: Sue Boyd gave the following report: (copy attached)
F. Cabana Report: It was reported that there was one (1) broken chair and one (1) that needs to be recovered. It was agreed that these should be taken care of. A request was made to have a sign posted asking that the chairs be straightened out after use. These were referred to the Building and Grounds Committee.
G. Irrigation Report: Fred Weber gave the following report: (copy attached)
Motion to pay Bill Leavitt $22.00 p/h on irrigation and work with Linda Hughes who will also receive $22.00 p/h was made by Tom Voss and seconded by Ron Hook. Vote was unanimous. Motion passed.
OLD BUSINESS:
A. Irrigation Contract: Tabled.
B. New Trees: Tom expressed appreciation for the work that the landscape committee has done. Bill Leavitt expressed his appreciation to the Buildings and Grounds and to the Landscape committees for taking their recommendations into consideration. Joseph Farrelly asked if this was the time to address his letter. Tom Voss read the letter from Joe & Ann Farrelly. He raised concerns about the decision to remove trees without dialog from the affected owners. Tom explained that this issue was discussed in November and by a show of hands the majority (15) of those attending was in favor of the tree removal. Joe also requested reconsideration of the trees to be added to his unit. He would like another Mahogany tree rather than a cabbage palm. No action was taken; the recommended trees had already been ordered.
C. Terms of office – Kathy reminded everyone that the state has changed the laws regarding board terms so a Members meeting will take place prior to the Annual Meeting to vote on the two year terms. As of now, three (3) year terms are no longer allowed. She also reminded everyone to complete the proxies and send them in just incase you are unable to attend the Annual Meeting. These proxies can be withdrawn at the meeting.
D. Coupon Books – Kathy advised that the coupon books have been mailed. If anyone did not receive one please contact her office
NEW BUSINESS:
A. 2009 Directory: Joyce stated that the 2008 directory will be posted at the cabana for corrections until January 20th. Please make any changes before that date.
B. Rentals: Joyce stated the following rental requests were received:
o Unit 105 – Wells – Norton 1/1/09-4/30/09
o Unit 127 – Bermel – Lecke 12/28/08 – 4/28/09
o Unit 138 – James – Disabatino 2/1/09-2/28/09
o Unit 150 – DeCota – Seelig 1/1/09- 3/31/09
Motion to approve the above rentals was made by Ron Hook and seconded by Tom Voss with the vote being unanimous. Motion passed.
C. Pine Needle Removal Contract: Tom stated that in the past the landscaper had done this as part of his contract several times during the year. Bushwacker will provide the Board with a proposal to remove the pine needles.
D. Cabana / Pool Chair Replacement: This was covered under the Cabana Report.
E. Other: Joyce stated the committee sign up sheet will be posted at the Cabana. Please sign up for a committee. The list will be taken down by the next meeting.
CORRESPONDENCE: See New Trees under Old Business.
QUESTIONS AND ANSWERS:
· Joe Farrelly stated that he had brochures for Save the Manatee Club that he will leave in the Cabana. He recommends that all boaters join this organization.
· Joe Farrelly also stated that he found a company, S F Renovations, which will provide a Residential MIT form that the insurance companies will accept since the Association’s is a commercial. Cost is $35.00. He has forms if anyone is interested. Joyce Kelbaugh will put some forms at the cabana.
· Bill James stated that some insurance companies will accept the Association’s commercial form.
· A question was asked about the lawsuit. Tom stated that a settlement has been reached but due to the confidentiality clause he could say no more.
ADJOURNMENT: There being no further business to properly come before the Board at this meeting, a motion was made by Tom Voss and seconded by Ron Hook to adjourn the meeting. The meeting adjourned at 11:15 a.m.
Respectfully submitted,
Joyce Kelbaugh, Secretary
JK/kaw
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