GASPARILLA CONDOMINIUM ASSOCIATION, INC.
CALL TO ORDER: President, Tom Voss, called the meeting to order at 10:00 a.m., at the Gasparilla Cabana, 160 Jose Gaspar Drive, Englewood, Florida, the location specified in the meeting notice.
CONFIRMATION OF PROPER MEETING NOTICE: Joyce Kendall confirmed that the appropriate notice had been posted in accordance with the Association’s documents.
DETERMINATION OF A QUORUM: A quorum of the Board was established with five (5) directors in attendance: Tom Voss, President; Gary Payne, Vice President; Dave Hubbard, Treasurer; Joyce Kendall, Secretary and Ron Hook, Director at Large. Corrine C. Malopolski of Antares Group, Inc. was also present.
OPEN DISCUSSION FOR ITEMS NOT ON AGENDA:
· Inquiries regarding the t-shirts need to be directed to Donna Freeman.
· The fence installation was delayed slightly as the wrong color was delivered. The correct color was delivered this morning and installation will begin either today or Monday.
APPROVAL OF MINUTES FROM THE MARCH 15, 2008 SPECIAL ASSESSMENT AND BOARD OF DIRECTOR’S MEETINGS: Copies of the minutes had been provided to the Board prior to the meeting and also posted on the bulletin board.
· Tom Voss asked if there were any revisions to the March 15, 2008 Special Assessment Meeting. Since there were none, motion by Joyce Kendall to dispense with reading the minutes and to approve them as written. Seconded by Ron Hook. All yes by voice vote. Motion passed.
· Tom Voss asked if there were any revisions to the March 15, 2008 Board of Director’s Meeting. Since there were none, motion by Joyce Kendall to dispense with reading the minutes and to approve them as written. Seconded by Tom Voss. All yes by voice vote. Motion passed.
FINANCIAL REPORT: Dave Hubbard made the following report:
· The March 2008 financial reports have been provided to the Board, as well as posted at the cabana.
· Cash on hand:
o $10,800 in operating
o $10,400 in designated funds
o $169,000 in reserves - $25,500 was transferred from reserves to cover the fence expenditure, however not all checks associated with that project have been disbursed yet
· March 2008 showed a net loss of $1,600 due to the prepayment of the Ban-a-Bug services.
Motion by Joyce Kendall to accept the Treasurer’s report as presented. Seconded by Ron Hook. All yes by voice vote. Motion passed.
COMMITTEE REPORTS:
A. Landscape Report: Rae Voss reported the following:
· Four requests were addressed at the March 18th meeting:
o Request from Yovaish/Unit #122 to move a palm tree at owner’s expense – approved
o Request from Farrelly/Unit #152 to install stepping stones – approved
o Request from Krause/Unit #134 regarding landscaping in front of the unit – to be addressed in the fall after the new plantings have had a chance to take hold and grow
o Request from Breitenbach/Unit #126 – accepted as a committee project to be worked on
· The committee plans to work on a five-year plan next year.
· State fertilizing regulations were reviewed and no fertilizing should occur between June and September. Joe/FloridaScapes will be notified.
· A work party was held on March 25th to clean out the area in front of Unit #126/Breitenbach. Joe/ Floridascapes has placed landscaping cloth and will complete plantings as soon as they come in.
· The landscape budget will have a balance of $300 after project expenditures between now and summer.
· A fire extinguisher was purchased and will be installed at the dock. Note that each boat also has a fire extinguisher on board.
· The Second Annual Dockmaster’s Party was held on April 9th with a good time had by all.
C. Buildings and Grounds Report: Don Kelbaugh read Bill James’ report as follows:
· A Work Party is scheduled for Thursday, April 17th starting at 8:30 am, to finish as many small projects as possible while the “work force” is still here. Volunteers are to meet at the shed.
· Two bids were received to remove four trees and other dead limbs at various locations throughout the community:
o Bushwacker Tree Service’s bid was $850
o P&M Tree Service’s bid was $950
The committee recommends using Bushwacker.
Motion by Joyce Kendall to approve the Bushwacker quote of $850 to perform the scope of work specified by the Building and Grounds Committee. Seconded by Gary Payne. All yes by voice vote. Motion passed.
D. Social Report: It was noted that the two blinds/wind screens have been installed at the cabana.
E. Gasparilla Fund Report: No report.
F. Cabana Report: Dave Hubbard presented a report on behalf of Pat Hubbard:
· The committee has completed a “spring cleaning” of the cabana.
· In the fall, several chaise lounges will be sent out for webbing replacement.
OLD BUSINESS:
A. Irrigation Proposal: Tom Voss read the Irrigation Study Committee’s report as submitted by Fred Weber:
· The committee’s objectives are to study Gasparilla’s plantings and water needs
· The current irrigation system is over 25 years old and beginning to fail
· Two proposals were reviewed to provide irrigation maintenance services:
o Coastal Irrigation bid was $657/month
o Stahlman-England Irrigation, Inc. bid was $375/month
· The committee recommends Stahlman-England. The contract is on a month-to-month basis and can be canceled with 30 days notice. If approved, this contract will allow the committee more time to thoroughly assess the community’s needs by continuing to study:
o The use of plantings, including drought resistant varieties
o Areas that do not need watering
o Availability of water and sprinkler needs for the near and distant future of this community
· Encourage and welcome input from all members
Dave Hubbard mentioned that the 2008 budget included $1,600 for irrigation contractual work. The Stahlman-England contract running from May 1st through December 31st would cost $3,000, causing a shortage of $1,400 in that line item, but Dave felt that there is enough money in the budget to handle the shortfall. Motion by Joyce Kendall to approve an irrigation maintenance contract with Stahlman-England Irrigation, Inc. at a cost of $375/month to begin service on May 1st. Seconded by Ron Hook. All yes by voice vote. Motion passed. Bill Leavitt to contact Stahlman-England to provide an overview of the system in an effort to minimize startup costs.
B. MIT Study Update: Management noted that the mitigation (MIT) reports prepared for the Association were on commercial forms. Some owner’s private insurance companies are accepting the Association’s MIT report. However, some owners have reported that their agents are requiring the MIT report on a different form, a residential MIT. Florida Renovations will be glad to complete a separate MIT on whichever form is required at a cost of $30 each. This will be the individual owner’s expense. Owners are to leave a message at 772-344-1960 and will receive a call back. Dave Hubbard mentioned that Dick Haynes realized a $128 credit after paying $30 for a residential MIT report on his building.
NEW BUSINESS:
A. Pool: Management verified with Grant Pools that the filter system on the new pool is adequate. The pool is equipped with a VacPak system, a system which is used at most commercial pools. There had been concern after Aqua Doc took three days to clear up the water that had turned green.
B. Independent Contractor: Tom Voss reported that Ken Piotter, the Association’s maintenance person, has resigned. The Board is still working through details on providing maintenance services. Owners are requested to continue with listing problems on the clipboard at the cabana and/or contact Corrine at the management company and the problems will be addressed them as they occur.
C. Backflow Device Inspections: Management is in receipt of a letter from Englewood Water District requiring yearly inspection/certification of both the pool and lift station backflow devices. More information is being sought and details will be provided to the Board at a later date.
D. Ban-a-Bug: The last termite treatment is scheduled for the week of April 14th servicing units #101 through #107.
E. Discrimination Suit: Tom Voss stated on April 9, 2008 the Board received notification that an owner has filed a discrimination suit against the Association and management. Legal council has been retained and advised the Board to release no further details at this time. Motion by Joyce Kendall to appoint Gary Payne as the liaison between the Board and attorney. Seconded by Dave Hubbard. All yes by voice vote. Motion passed.
CORRESPONDENCE: Joyce Kendall reviewed the following correspondence:
· Request from Napolitano/Unit #118 to install tile on the lanai/entryway – approved
· Request from DeCota/Unit #150 to replace the front screen door – approved
· An unsigned letter was received – no action taken. It has been and continues to be the Board’s position that unsigned correspondence will not be acted upon.
QUESTIONS AND ANSWERS:
· Sue Boyd questioned if there was any plan to replace the trees that are being removed. Rae Voss stated there is no money in the current budget for tree replacement, but should consider for the 2009 budget.
· Several owners had questions about the lawsuit, however no further details were revealed per the attorney’s advice.
ADJOURNMENT: There being no further business to properly come before the Board at this meeting, motion by Gary Payne to adjourn at 10:29 a.m. Seconded by Joyce Kendall. All yes by voice vote. Motion passed.
Respectfully submitted,
Joyce Kendall, Secretary
JK/ccm