GASPARILLA CONDOMINIUM ASSOCIATION, INC.
BOARD
OF DIRECTORS MEETING
DECEMBER
9, 2006
CALL
TO ORDER:
The
meeting was called to order at 10:15 A.M. by Joseph Farrelly for Gasparilla
Condominium Association, Inc., in the cabana at Gasparilla Condominium, Jose
Gaspar Drive, Englewood, FL .
DETERMINATION
OF A QUORUM:
Present
were Joseph Farrelly, Dave Hubbard, Bud Stewart. Absent were Bill Leavitt and
Sue Boyd. Also present was Bill Sutton and Nancy Leighton representing
Progressive Community Management, Inc.
CONFIRMATION
OF PROPER MEETING NOTICE:
The
notice for the meeting has been posted in accordance with the Bylaws of the
Association and requirements of Florida Statutes.
Dave
Hubbard moved to approve the minutes of the November 18, 2006 Board of Directors
meeting. Motion passed.
FINANCIAL
REPORT:
Dave Hubbard stated that he had requested the November financial report from the management company, but as of Friday, December 8, it had not been provided so he is unable to give his report. A copy will be posted at the cabana when available.
Manager
Leighton reported that she is available on Thursday mornings at 9:00 am and her
cell number is on the mailbox for owners who need to contact her.
COMMITTEE
REPORTS:
Landscaping
Committee - Goals for the year were reported outlining soil testing,
replacement and addition of foundation plantings, work projects in needy areas,
establishing rapport with the landscaper, working with the Memorial Committee
and seeking professional advice concerning major plantings. Forty Two new shrubs
were purchased at a cost of $599.62 and the Committee asks support for an
expenditure of $87.55 over the remaining budget of $512.07. Motion by Dave
Hubbard to approve an expenditure of $87.55 over the 2006 budget by the
Landscaping Committee. Motion passed.
Building
and Grounds Committee - Tom Voss, Chair, reported that the committee
will meet in a few weeks to discuss fence replacement options as well as a pest
control contract to curb the Carpenter Ant problem.
All
water meter and shut off locations are currently being checked for tree root
problems Some problems have occurred already. The committee will review this
problem and report back to the Board with their recommendations.
The
Committee is coordinating efforts to work with Bushwhackers Tree Service to
clear away some dead trees and over hanging branches.
Kudos
to Ken for the great job of lining the areas for the bike racks. Originally
$500.00 was allotted but the cost came out to only $140.00
Social Committee - Donna Freeman reported that the next ladies luncheon will be on Dec. 13th at The Fishery. The January 10th luncheon will be at The Columbia in St. Armands Circle, Sarasota. There is still some room for those wishing to go on the Feb. boat trip. Kudos to those who put up the Christmas decorations on the common grounds.
Cabana
Committee – Elissa Sullivan reported that the Committee cleaned the
Cabana and replaced the microwave. If you need anything please contact Pat
Hubbard or Elissa Sullivan.
Pool
Update - An email was received from Bill Leavitt regarding the pool. Tom
Shaw is working on a Special Purpose Survey and will forward the survey when
complete. Another estimate is coming for the pool.
2007
BUDGET:
Treasurer
Dave Hubbard reported to the owners present that insurance was a costly factor
this year. Nationwide is canceling but Rowley Insurance has assured the Board
that other coverage will be available but at an estimated 50% increase in
premiums. Another factor in the increase was a full year’s salary for the
handyman who was only employed for part of last year. At the November meeting a
show of hands indicated that the majority of people present were in favor of
putting aside an extra $1,000.00 into the reserve in addition to the proposed
$5,000.00 that was in the original budget. Discussion followed regarding the
additional $1,000.00 assessment. Motion by Dave Hubbard and seconded to
approve the 2007 budget with maintenance
fees of $250.00 per unit per month and a special assessment of $6,000.00 per
unit . Motion passed including a proxy vote from Bill Leavitt.
A discussion followed indicating that payment coupons for the $250.00 monthly maintenance fee might be late in coming. Owners who use the coupons can wait until the new coupon book arrives before making their January 2007 payment. The special assessment of $6,000.00 will be due January 1, 2007 and will be billed separately in December 2006. The special assessment can be paid quarterly during 2007 beginning with a January 2007 payment of $1,500.00.
CORRESPONDENCE:
Janet
Dalpe, Unit 141, requests permission to replace her front screen door. Motion
by Dave Hubbard and seconded to approve the new front screen door at unit 141.
Motion passed.
OWNERS
DISCUSSION:
Discussion
ensued on the method of holiday collections for both the landscaper and the
staff.
ADJOURNMENT:
There
being no further business the meeting was adjourned at 11:12 a.m.
Nancy
Leighton
Community Association manager