GASPARILLA CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING

February 10, 2007

To be approved at next Board meeting

 President Bill Leavitt called the meeting to order at 10:00 a.m.  Board Members in attendance were Bill Leavitt, Tom Voss, Dave Hubbard, Bud Stewart and Joyce Kendall.  There was no Management representative present.  Notice had been posted according to Florida law.

MINUTES:

Moved by Dave Hubbard, seconded by Bud Stewart that the minutes of the December 9, 2006 meeting be approved as printed.  All in favor.  Moved by Tom Voss, seconded by Bud Stewart that the minutes of the December 9, 2006 special meeting be approved as printed.  All in favor.  Moved by Dave Hubbard, seconded by Bud Stewart that the minutes of February 2, 2007 special meeting regarding a new management contract be approved as printed.  All in favor. 

FINANCIAL REPORT: 

Dave Hubbard reported that we have received financials for the month ending December 2006 from PCM. Based on a preliminary analysis of the statements and subject to the review by Gene Sullivan, we had a loss for the year of approximately $4,400 this compares to the $5,400 loss we projected when we prepared the 2007 Budget.

Our cash position at December 31, 2006 is as follows:

Operating account $7,200, Reserve Account $112,600 and Designated Funds of $8,000.

There was $9,900 in disbursements from the Reserve Account during 2006.  These expenses were for engineering associated with the new pool.

Following is a break down of the funds in the Designated Funds: 

       Dock Funds $3,000, Auction Funds $2,500 and Gasparilla Fund $2,400.

COMMITTEE REPORTS:

Landscape: Rae Voss reported that after four years of dedicated service Rebecca Hokkanen has resigned as chairperson but will remain on the committee. Rae and Phyllis Payne have agreed to co-chair the committee and Dona James will act as liaison to the Gasparilla Fund Committee.  On January 25^th Phyllis and Rae met with certified landscape designer, Meg Varga. She made recommendations for the general care of the area and suggested sites for bed plantings. On Friday February 9^th the Gasparilla Fund Committee met with Meg, discussed specifics of common area beds and planting and has requested approval of the Landscape Committee to proceed with two proposals. The Landscape Committee recommends the approval of these proposals to the Board. Moved by Tom Voss, seconded by Dave Hubbard that we approve the recommendations from the Landscape Committee.  All in favor.  The committee also recommends the removal of three carrotwood trees on 1^st Street.

Dock Committee:  Jim McMahon reported that the Dock Committee recommends to the Board a change in Boat Dock Regulation 42. This change defines the term “residency.”  Fourteen days before the change can be voted on a mailing must go out to all owners identifying the change and notifying them of the date for the vote. Moved by Dave Hubbard and Tom Voss to post notice of change in Regulation 42 for boat dock usage. All in favor. The Dock Committee recommended that the Board reimburse Odessa Farnham her $500.00 dock expansion fee providing adequate funds are available.  Moved by Bud Stewart, seconded by Dave Hubbard to return to Odessa Farnham her $500.00 Dock Expansion fee. All in favor.

Building and Grounds: The Committee met on February 6 and elected Bill James as the new chairperson. They are going to keep a close watch on the pines regarding pine borer infestation. Tom Voss and Ken checked outside storage sheds for dry rot, carpenter ants, and damage to the doors. They found less damage than anticipated. The committee is also looking at a new storage area or shed to replace the space that will be lost in the remodeling of the bathrooms. The group is working on the fence project and is in the process of getting signatures for a grant application from Sarasota County. Wilma Katz and Pat Yovaish are helping with this effort.

Social:  Donna Freeman reported that twenty ladies enjoyed lunch in Venice last week.  Bill James and Joan Chabes each won $20.00 in the 20/20 drawing at cocktails on Friday, February 9. There will be a pizza party on February 23^rd, which Pat Hubbard and Marcia Weber will host. Other plans include a shuffleboard tournament in March and a St. Patrick’s Day Party on Friday, March 16^th. The date change for the St. Pat’s party is to make sure entertainers Jim McMahon and Ed Seelig will be available.

Gasparilla Fund: Sue Boyd reported that there is a fund balance of $2,413.52. They met with Meg Varga of Sea Oats and identified three areas most in need of improvement: the island by the shuffleboard court, the island on the corner of 2^nd Street, and the area by the transformer on 1^st Street. Sea Oats came in with a proposal and expects to start on or about February 22^nd. Moved by Tom Voss, seconded by Dave Hubbard to endorse the projects identified by the Gasparilla Fund. All in favor.

Cabana:  Pat Hubbard reported that she and Elissa Sullivan are co-chairing the cabana committee. There is a “to do” list posted for Gayle Giel. Pat asked that we consider some kind of side drop for the cabana so that when we have pot luck suppers we don’t have to reschedule due to inclement weather.

OLD BUSINESS:

• Amendment Change – The change to the amendments for the term of Board of Directors passed and now must be recorded in the county office.

• Landscape Contract – We have a signed contract with the new landscaper. He is doing a very good job and at the same cost as we paid Jim for the past two years. He has also signed a contract to remove the pine needles.

• Dock Railing – This was inspected by the county and is thus finished.

• Termites – Moved by Dave Hubbard and seconded by Bud Stewart to postpone action on termites until March meeting. All in favor.

• Hurricane Preparedness – The manual was prepared by Bud Stewart and others. Moved by Dave Hubbard, seconded by Tom Voss to approve the Hurricane Preparedness Manual. All in favor.

• Petition – Stewart – Bud Stewart asked to withdraw his original petition. He has since had new plans approved and has a permit. Bud is now waiting for the inspection. Donald Kelbaugh asked if others here have the same problem. Yes, there are others, but they will have to go through the process on their own. Moved by Dave Hubbard, seconded by Tom Voss to accept the change in design plan subject to getting approval from the building inspector.

• Arborist – Nothing further.

• Fence – Tom Voss and others are working on a grant that could cover as much as $12,000.00 for the fence. Gary Payne has a petition for those in favor of the grant to sign. All Gasparilla residents and those in the neighborhood will be asked if they wish to sign.

NEW BUSINESS:

·        Management Contract – The Board anticipated changing management companies and thus began to look into other companies. Meanwhile PCM sent Bill Leavitt a letter notifying us that they will no longer be our management company. High Point gave the name of Antares Group, Inc.  They use this company and are very satisfied with their work. Antares pays bills weekly and the owner okays every check. Our agent would be Corrine Malopolski, the owner’s sister. She lives in Englewood. Bill Leavitt called three condos that Corrine services and all reports were positive. They would begin March 1^st.  This new company is within our budget as it is very close to what we were paying PCM. Corrine would be here one hour a week and would do a walk-around each week in the off-season. Monthly dues would continue to go to the same bank. The quarterly assessment would go to Antares. Moved by Dave Hubbard, seconded by Bud Stewart to accept Antares Group, Inc., as our management company starting March 1^, 2007. All in favor.

·        Investment – Special Assessment Funds – Dave Hubbard and Dick Haynes will look for a place to put our assessment money where it will give us a better return on interest. This will be voted on at the March 2007 meeting.

·        ADA – American Disabilities Act – Tom Shaw spoke to this on Friday night, February 9^th. The ramp will have to zigzag. Bathrooms will be remodeled to ADA specifications.

·        Approval – Rentals – All fees have been paid.  Moved by Tom Voss, seconded by Bud Stewart to approve rentals. All in favor.

Approved rental agreements as of Feb. 10, 2007:

 #103 – Lambert – for Leonard

#131 – Zydanowicz – for Ring

#138 – James – for Mackey

#107 – Foltan  - for Hall

#124 – Page – for Haeberle

#121 – Boudria – for McDaniel

·        Insurance – Dave Hubbard reported that on February 5^th our property insurance policy expired and was renewed at a cost in excess of $50,000, almost 120% higher than last year’s premium of $23,000.00. Wind insurance alone is $33,000.00 and it is from Citizens.  The problem this presents is that based on the increase projected by our agent, we had budgeted only $32,400 for 2007. This is an increase of over $17,000, or $25.00 per unit per month ($300 for the year). Dick Haynes pointed out that our reserves cannot be used for operating expenses and we should be thinking about what we have to pay on a monthly basis to cover this increased cost.

It had been brought up that maybe we could raise the amount of the deductible but in talking with the insurance company they advised against it, said we would have to come up with about $40,000.00 more in our funds for the deductible with a very small reduction in our premium.

      Hurricane shutters would reduce our premium; however, they would have to be installed by everyone before we could get a reduction.  Pat Yovaish said that every resident should consider having hurricane shutters.  It costs between $3,000.00 and $4,000.00 for corner units to install the type of shutters that Walter and Pat Yovaish and Wilma Katz have.  Prices do vary based on the type of shutter and material used.

       Gary Payne asked for a show of hands as to who would pay $300.00 up front to cover the deficit. Just about everyone agreed.  Moved by Dave Hubbard, seconded by Tom Voss to make an assessment of $300.00 per unit to go to operating budget for the increased insurance cost, payable by April 1, 2007.  All in favor.

·        Approval of All Committees – Moved by Bud Stewart, seconded by Tom Voss to accept committees as shown on sign-up sheet.  All in favor.

·        Approval of shed and enclosure – Unit #157 – The shed will be lower than the fence and will not be seen from the street. Plan attached. Moved by Dave Hubbard, seconded by Bud Stewart to approve shed. All in favor.

·        Screen door replacements – Moved by Dave Hubbard, seconded by Tom Voss to approve screen door replacements for units # 141, 153, and 156.  All in favor.

·        Keys – The keys to condos are now at Joyce Kendall’s. During the summer Pat Hoyt will keep them. If a lock is changed you must give Joyce a new key. State condo law says that a set of keys for each unit must be kept on site.

·        In Case Of Emergency Form – See Joyce Kendall if you need to update your ICE form of if you have not already filled out a form.

·        Correspondence – A letter from PCM terminating our contract was received by registered letter on January 30, 2007.

·        Questions and Answers –

Frank Rivoto questioned the use of paver stones at the pool. Bill Leavitt noted that the state requires the deck to be pervious; water must drain down through it. Pavers can be tight and have been successfully used in other pool situations.

Dock – The railing has been inspected. Joe Farrelly wrote to the county regarding the need for an inspection of the dock.

The meeting adjourned at 11:35am

Respectfully submitted,

Joyce Kendall, Secretary