GASPARILLA CONDOMINIUM ASSOCIATION, INC.
CALL
TO ORDER: President, Bill
Leavitt, called the meeting to order at 9:00 a.m., via conference call.
CONFIRMATION
OF PROPER MEETING NOTICE: Bud
Stewart confirmed that the appropriate notice had been posted in accordance with
the Association’s documents.
DETERMINATION
OF A QUORUM: A quorum of the
Board was established with five (5) directors responding to the conference call:
Bill Leavitt, President; Tom Voss, Vice President; Dave Hubbard,
Treasurer; Joyce Kendall, Secretary, and Bud Stewart, Director at Large.
Also in attendance at Bud Stewart’s unit were Tom Shaw
and associate, Leo Pfliger (General Contractor, Pat Hoyt, and Marlene Stewart.
Bud Stewart provided a speakerphone so that those in attendance could hear the
conversation among the Board as it occurred.
POOL
FINANCING:
Bill Leavitt noted that bills for Leo Pfliger Construction Inc. are on schedule.
CABANA RECONSTRUCTION:
Tom Shaw reported that the partition between the men’s
and women’s room has been removed. Termite damage was found on all four walls
around the restrooms and workshop. This includes the walls towards the cabinets
and sink. The termite damage is extensive to the point that the exterior walls
and closet partitions need to be replaced. Tom Shaw met with Leo Pfliger earlier
and requested a bid to replace all partition and bearing walls with pressure
treated lumber. This involves
removal of the kitchen cabinets, built-in bench seating, storage closets, etc.
in the dining area of the cabana.
Leo Pfliger returned with a bid of $24,160.00 to remove
and reconstruct the area to like condition as it is now. This is in addition to
the $17,000.00 original contract value for this area. T. Shaw has to make
adjustments to the substantial damage form with the county.
Dave Hubbard suggested that we do not put in any storage
or counter tops at this point, but rather we wait until fall when we are down
there to better plan how we would like that part to be done. It was agreed by
all that much of what is there for storage and cabinets are inefficient and
could be improved upon.
Tom S. noted that we should get the plumbing and
electrical in and then we can finish the storage cabinets later.
He also suggested that we put in a freestanding sink at this time.
Dave said that this should reduce the $24,160.00 cost.
Motion made by Dave Hubbard to reconstruct the
cabana as required because of termite damage. Eliminate two storage cabinets;
eliminate the bench on the side wall. Put in a sink without a countertop
(wall-hung sink) where the existing sink is now. Seconded by Tom Voss. All
yes by voice vote. Motion passed.
Tom Shaw said where the sink goes is critical; it will be moved to the right a bit. Tom S. will resubmit this information to the county for approval. Leo will come back with a revised cost to remove and reconstruct the cabana as required because of termite damage. (See above, bid of $24,160.00)
Tom Shaw also
said that the items stored overhead in the cabana must be moved out of there.
Bill suggested we get another POD for that stuff for now. Bud will let Bill
James know and ask him to decide where to put another POD.
Motion
made by Bud to get another POD. Seconded by Tom Voss. All
yes by voice vote. Motion passed.
CABANA ENTRY:
Joyce asked about
the situation with the county if we go back to using pavers at the entrance to
the cabana. Tom Shaw said there would be no problem with the county to go back
to pavers.
Motion
made by Bud Stewart to substitute pavers for concrete in the entry area of the
cabana. Seconded by Joyce Kendall.
Vote: Bud Stewart, yes; Tom Voss, yes; Dave Hubbard, yes; Joyce Kendall, yes;
Bill Leavitt, no. Motion passed by 4-1 vote.
Tom Shaw said he
will get a new price for the additional pavers and will do what is necessary
with the county.
OTHER:
Joyce asked about
Giffels-Webster Engineers (GWE) bills. She noted that GWE paid Stouten
Associates the $2,640.00 for the special purpose
survey and asked if GWE would be paying directly for the mean high tide survey,
$1,000.00, and for Universal Engineering Services pile installation observation
services of $2,550.00. GWE will be paying for these subcontractor’s services. We
can look for these items on GWE’s invoices to GCA.
RENTALS/SALES ON
WEBSITE:
Bud Stewart had
asked Joyce if he could list his unit as a rental on the website. Joyce felt
this should be a board decision. Bill said that we have an official bulletin
board at the cabana where only Board information is put. We also have a general
GCA bulletin board right next to it. Bill felt that the website should be
exclusively for official Board business. Joyce said that if it was allowed it
had to be text only. Discussion followed. Bud
withdrew his request. No action
needed.
Irrigation
– Joyce asked if the irrigation system was working. Bill still has not heard
from Mike. Bud said there were two calls from Antares Group but Mike was not
returning the calls. The new pump, which is for the pond fountain, is still not
in. He said they had turned off the irrigation for about 10 days as the pond was
low. But since then there has been rain. Bud said the irrigation system does
work and the place looks good.
CALL
TO ADJOURN: There being no
further business to properly come before the Board at this meeting, motion by
Dave Hubbard to adjourn at 10:39 a.m. Seconded
by Tom Voss. All yes by voice vote.
Motion passed.
Respectfully submitted,
Joyce Kendall, Secretary
P.
S. -
This came in on Friday, August 3, 2007 from Tom Shaw, GWE.
"I’m
pleased to report that Sarasota County Chief Plans Examiner, Jeff Averson, has
approved the reconstruction of the cabana exterior walls per GWE revised
construction drawing. Leo Pfliger Construction staff will pick-up the plans
change documents this afternoon." Tom Shaw, GWE.
An updated
bid of $20,674.00 from Leo Pfliger has been received by GWE.