GASPARILLA CONDOMINIUM ASSOCIATION, INC.
CALL
TO ORDER: President, Bill
Leavitt, called the meeting to order at 10:01 a.m., at the Gasparilla Cabana,
160 Jose Gaspar Drive, Englewood, Florida, the location specified in the meeting
notice.
CONFIRMATION
OF PROPER MEETING NOTICE: Joyce
Kendall confirmed that the appropriate notice had been posted in accordance with
the Association’s documents.
DETERMINATION OF A QUORUM: A quorum of the Board was established with three (3) directors in attendance: Bill Leavitt, President; Tom Voss, Vice President; and Joyce Kendall, Secretary.
READING
AND APPROVAL OF MINUTES FROM THE APRIL 14, 2007 BOARD MEETING:
Bill Leavitt stated the Board had previously received copies of the
minutes to review and asked if there were any revisions.
There being none, motion by Tom Voss to dispense with reading of the
minutes and approve them as written. Seconded
by Bill Leavitt. All yes by voice
vote. Motion passed.
INSURANCE
UPDATE:
Included in the minutes (below) is Gary Payne’s report entitled “GCA Flood Policies; Appraisal of community property.”
“On
4/16/07 Dave Hubbard and I [Gary Payne] met with Keith Rowley of the Rowley
Insurance Agency. There have been problems with the agency, National Flood,
premium payments and community valuations. The next day GCA paid a premium of
$7042.00 to Nationwide Flood. This payment was made because of prior premium
underpay.
“On
4/24/07 I met with Linda Knapp of the agency and we discussed differing values
on some of our buildings. I.e. Dave and Pat Hubbard’s building is insured for
$164,000.00 for flood yet Betty and Dick Haynes building is only insured for
$137,000.00 The cost to bring 7 buildings to the $164,000.00 level is $1302.00.
I reported this to Bill [Leavitt] and he met with the management company the
same day and had them issue a check to Nationwide Flood. Since this is a federal
program coverage does not become effective for 30 days.
“A
letter was hand delivered to Orville and Sue Boyd indicating the coverage
changes and the reasons for the lower limits.
“I
also followed up with the property appraisal of July 1, 2004. I spoke with Craig
Markowich of IP Risk Services (formerly IPA) and to update our appraisal would
cost $1995.00. The annual update would cost $595.00. I would recommend that the
Board pass this article. A copy of the quote is attached.
“I’m
of the opinion the GCA Board will be subject to criticism and possible future
litigation if they fail to have the property appraised in order to bring current
insurance coverage up to proper values. There should be an annual review of all
coverages and the Board should be educated as to the process.
“The
Board should also consider quotes from other brokers.
“Sincerely,
Gary
[Payne]”
Gary noted that GCA would have an increase in the cost of insurance next year if we want to have the insurance up to where it should be. Orville Boyd asked if we are adequately insured for our regular condo policy and Gary answered “no.”
Bill Leavitt said that GCA would go out and get bids from other companies before our insurance is due for renewal (renewal date for our current flood policy is in November).
Dick Haynes said that in 2004 when they asked for an appraisal Rowley would not insure for what the appraisal said. He said we should have an annual appraisal and a committee to look over our insurance policies.
Motion made
by Joyce Kendall to acknowledge that $1302.00 was paid to Rowley.
Seconded by Tom Voss. All
yes by voice vote. Motion passed.
Motion
made by Tom Voss to have a complete appraisal for $1995.00 for flood and condo
insurance, the money to come out of the contingency fund. Seconded by Joyce
Kendall. All yes by voice vote. Motion
passed.
Throughout the years there have been various amendments to the official condo documents. This causes great confusion when trying to identify a particular item or article in those docs. They have to be cross-referenced for the most recent amendment. The Board feels that it is time to integrate the base document with the amendments which were recorded through time. The Board received an estimate from GCA’s lawyer and recommends hiring this office to re-type and review the documents at a cost of approximately $1,500.00.
Orville Boyd asked if GCA would receive this information on a disc. Joyce Kendall said she had already emailed Corrine at Antares asking if we would receive both a paper copy and digital (disc) copy. She has not yet heard back from Corrine, but will pursue this.
Sue Boyd suggested that all owners should receive a copy of the newly typed/merged docs. It was further suggested by Joe Farrelly that the Board look into the cost of providing a copy to all owners. The Board will do so after we receive the new document.
Motion made
by Joyce Kendall to pay up to $1,500.00 to have the documents merged and
re-typed, the money to come out of the
contingency fund. Seconded by Tom Voss.
All yes by voice vote.
Motion passed.
At the April 27, 2007 meeting of the Gasparilla Fund Committee Dona James followed through with an earlier request and presented the committee with drawings and a quote of $1,000.00 for a new sign for the front entrance. The committee agreed to pay $500.00 toward the sign and ask the Auction Committee to match that amount ($500.00). The Auction Committee agreed and a request was made to the Board by the Gasparilla Fund Committee to approve the expenditure of $500.00 from the Gasparilla Fund and $500.00 from the Auction Fund to pay for the sign. If there are any taxes the Gasparilla Fund will pay for these.
Motion made
by Tom Voss to approve the expenditure of $500.00 from the Gasparilla Fund and
$500.00 from the Auction Fund to pay for the sign. Seconded by Bill Leavitt. All
yes by voice vote. Motion passed.
A letter written to the Board by Gwen John expressing concerns about an owner by herself and other units was read. The owner is having extreme difficulty getting about. There is a concern not only for her safety but also about fire if the owner should fall when the stove is left on. There are many boxes on her lanai which could be a fire hazard. When Bill James and the Buildings and Grounds committee was doing a walk-through they noticed the lanai and told the owner they would remove the boxes. They have not yet received permission to do so. Gwen also suggested that the owner connect with a rapid alert system via a bracelet or necklace worn at all times.
Motion made
by Bill Leavitt that the Board will send a registered letter to her daughter who
is on the owner’s in case of emergency (ICE) form expressing these concerns and
asking for a response. Seconded by Tom Voss. All yes by voice vote. Motion
passed.
If
deemed necessary Social Services will be contacted as the next step.
C.
Outside lights by unit entrance
Joyce
was asked by owners of unit #122 who is responsible for maintaining and
replacing (when necessary) the light and doorbell in their outside entryway.
After reviewing the condo docs our management representative, Corrine in her
opinion, and the Board, felt that it is the owner’s responsibility.
“20. Maintenance, Repair and Replacement . . . B. By the Unit Owners. Each unit owner shall maintain, repair and replace everything within the confines of his unit which is not a part of the common elements or limited common elements, as defined herein, including but not limited to: (4) All electrical . . . apparatus, equipment, outlets, switches, wires . . . serving only the respective unit . . .”
The unit owners also asked if they could paint their front door another color since the docs say that the exterior doors are the responsibility of each unit owner.
“20. Maintenance, Repair and Replacement . . . B. By the Unit Owners. Each unit owner shall maintain, repair and replace everything within the confines of his unit which is not a part of the common elements or limited common elements, as defined herein, including but not limited to: (7) All exterior door, windows and screening, which shall be maintained in such manner as to preserve a uniform appearance to the exterior of the condominium building.”
Motion made
by Bill Leavitt to deny that GCA pay for outside lights and doorbell as it is
the owner’s responsibility and deny that the owner can paint the outside door
unless it is the same color. It was suggested that if another light exactly the
same as the one which is to be replaced cannot be found then they use the light
from the lanai and replace that light with another. Seconded by Tom Voss. All
yes by voice vote. Motion passed.
Joyce
brought up that we might not be able to find the exact light now and in the fall
we will have to look into what will be recommended for replacement lights.
On Wednesday, April 25, 2007 Tom Shaw went to the county offices for the final pool permits. One person, Mr. Radiskas, denied the permits as he wanted a survey map in regards to the high tide mark relative to our bank at the creek. The creek does not run in a straight line and the pool is over 40’ from the creek which is over the setback for the pool. Tom Shaw went to the Department of Environmental Protection and they said we must start the survey at a marker which is over a mile from here. The cost for this survey will be about $2,000.00 and will take two weeks to complete. Tom will continue to pursue this situation.
Meanwhile GCA is getting bids from general contractors. We have one which Tom Shaw says is a very good bid from a reputable company. We must wait until all bids are in before making a decision on which to use.
Bill Leavitt went to El Galleon By the Sea and looked at their pavers. He spoke to a year round resident who said there have been no problems with their pavers. We will have 8’ of crushed shells under the pavers. It is also recommended that we leave the cement under the picnic tables as is. We may decide to resurface it later.
Sue expressed concern about the plantings around the pool.
Tom Shaw will put up in the cabana a color picture of the proposed pool in Tuesday, May 1, 2007. Bill Leavitt will leave the plans at the cabana for a short time.
Bud Stewart was not able to attend this board meeting and asked that the following be included in the minutes.
TO THE BOARD to
include in minutes of meeting Sat
INSURANCE
Since I will
not be here for this meeting. I will be in favor of the boards
decision to get adequate coverage for appraised value of all the condo
buildings. Many thanks should be given to Gary Payne for his assistance in
this decision.
POOL
UPDATE
My thoughts
in the pool work in progress............... The contractor should give us a
monthly work in progress
report to all board members by sending this report to Bill
for a update to all board members I will be on site to give a on hands
look and report also if needed with pictures. (if we are here LOL) As
stated before in our meetings that one person should be the contact with the
engineer and that should be Bill but in his absent its important to have a on
site rep if available for visual reporting also. I hope
the hurricane/rainy season does not create delay and the project will be
completed in 3 months as noted by the engineer. If business is slow as stated by
many this should happen.
DOC'S
REWRITEN
If we have
the funds and the appraisal is agreeable to the rest of the board I am in favor
of the rewrite.
CALL
TO ADJOURN: There being no
further business to properly come before the Board at this meeting, motion by
Joyce Kendall to adjourn at 11:08 a.m. Seconded
by Tom Voss. All yes by voice vote.
Motion passed.
Respectfully submitted,
Joyce Kendall, Secretary