GASPARILLA
CONDOMINIUM ASSOCIATION, INC.
CALL
TO ORDER: President,
Bill Leavitt, called the meeting to order at 10:00 a.m., at the Gasparilla
Cabana, 160 Jose Gaspar Drive, Englewood, Florida, the location specified in the
meeting notice.
CONFIRMATION
OF PROPER MEETING NOTICE: Joyce
Kendall confirmed that the appropriate notice had been posted in accordance with
the Association’s documents.
DETERMINATION
OF A QUORUM: A quorum of the
Board was established with five (5) directors in attendance:
Bill Leavitt, President; Tom Voss, Vice President; Dave Hubbard,
Treasurer; Joyce Kendall, Secretary and Bud Stewart, Director at Large.
Corrine C. Malopolski of Antares Group, Inc. and several owners were also
present.
READING
AND APPROVAL OF MINUTES FROM THE MARCH 10, 2007 BOARD MEETING:
Bill Leavitt stated the Board
had previously received copies of the minutes to review and asked if there were
any revisions. There being none,
motion by Dave Hubbard to dispense with reading of the minutes and approve them
as written. Seconded by Bud
Stewart. All yes by voice vote.
Motion passed.
FINANCIAL
& MANAGER’S REPORT:
A.
Financial Report: Dave
Hubbard reported the following:
·
December 31, 2006 financials have
been audited and have been input into the new management’s accounting
software.
·
Disappointment was expressed that
March 2007 financials were not ready for review from the new management company
·
Two owners are in arrears on the
$1,500 assessment due January 1, 2007
·
Four owners are in arrears on the
$300 assessment due April 1, 2007
Even
though financials are not ready, Dave mentioned that he believes the Association
will be well served by their new CAM, Corrine, who appears to be very organized.
B.
Manager’s Report:
Corrine Malopolski stated their
bookkeeper is working through the process of rebuilding the Association’s
financials from the beginning of 2007. There
are over 30 deposits from January and February that are missing back up details,
which are needed prior to entering into the accounting software.
Peoples Bank has been contacted and the details should be forthcoming
this week. Even though Dave Hubbard
has balanced the accounts, in order to accurately reflect payments, the details
are necessary . . . who paid what when and which deposit does the payment belong
to. Once all data has been input
and verified, financial reports will come out on a regular basis. Corrine apologized for the delay, however it is imperative
that the information be input accurately so that the reports reflect a true
picture of the Association’s financials.
Sometimes this process takes a little longer than originally anticipated.
COMMITTEE
REPORTS:
A.
Landscape Report: Ray
Voss reported on the following items:
·
Joe with FloridaScape has completed
some major clearing and reopened paths behind/between units #130/131, #137/138,
#108 and #112. The committee’s
work party did some additional cleaning.
·
Next week the committee will
review/identify the areas that FloridaScape should concentrate on.
·
Mulching of the Front Street garden
is scheduled shortly.
·
Monies received for Memorial Garden
maintenance were $100 from the Gasparilla Fund and $34 for additional plants in
the First Street plantings, leaving a balance of $382.44 in the landscape
account.
·
Completed projects:
o
Water pipe extended toward dock #1
o
Final dock inspection completed by
Sarasota County
o
Digital photos have been taken of
each boat for the dock file
o
Renewal form changed eliminating
reference to item 4 re: renters using dock space
o
U.S. Coast Guard inspections have
been done, which are voluntary
·
Incomplete project:
Sealing of docks, which Ken will do over the summer
·
Unresolved issue:
Board limiting each condominium unit to one boat dock
·
New business:
The committee made the following recommendations:
o
The annual Dock Fee to remain at
$300 for 2008
o
Returning the $500 Boat/Dock Fee:
The agreement with participants was they would receive their monies once
the docks were completed. The
committee offers the following for handling the returns:
§
$500 issued to each qualified
participant who does not want a dock space in 2008
§
$300 credit applied to qualified
participants renewing their 2008 dock space and reimburse the remaining $200
C.
Buildings and Grounds Report: Bill
James stated the following:
·
Costs for POD rental during pool
construction will be approximately $900 if needed for six months without
insurance.
Motion by Tom Voss to approve the
committee’s recommendations to allocate $900.00 (this cost does not reflect
insurance) for the POD for six months during pool construction; the funds to
come out of the pool reserve account. Seconded
by Joyce Kendall. All yes by voice
vote. Motion passed.
·
22” will be lost in the tool room
after the restrooms are modified
·
Recommend installing flooring above
kitchen area in cabana for condo document storage due to space lost in tool
shed, or building another closet on the side between the landscape shed and
windows for Social Committee storage
·
Cabana extension was discussed and
tabled due to the costs involved since the building would need to be brought up
to current codes. Two sets of plans for cabana expansion had been given to the
committee for review.
·
Storage container costs for the
pool garbage cans are $182 if purchased from Sam’s Club, which will hold three
garbage cans.
·
Unit #141 driveway repairs will be
addressed after hurricane season and prior to owner returning
·
Unit #105 driveway is getting
damaged by tree roots – committee to review
·
Unit #124/125 may have a bee
problem – committee to review
·
Fence project:
Signatures in support of the grant are still being solicited
·
Pine needle removal to begin soon
·
Ken Piotter continues to replace
storage shed walls and door
·
Part of roof on unit #111 will be
replaced in late April/early May
Tom
Voss added the following:
·
Carrotwood trees are on Sarasota
County’s prohibitive tree list and are an invasive species according to a
noted arborist.
·
As a follow-up to an owner concern
at last month’s meeting, Ban-a-Bug’s exterior spraying is to try and
“block” the bugs from getting into the building; from the buildings they
sprayed 8’ out. They do not spray
the entire lawn.
D.
Social Report: No report.
E.
Gasparilla Fund Report: Sue
Boyd presented her report:
·
December 31, 2006 balance:
$2,413.52
·
March 31, 2007 income/donation:
$450.00
·
March 31, 2007 expenses:
$2,002.38
·
March 31, 2007 balance:
$861.14
F.
Cabana Report: Pat
Hubbard stated the following:
·
Ken will repair/paint the picnic
tables and will add a board underneath the sink
·
Everything has been cleaned
·
Concern was expressed over raccoons
getting into garbage cans and asked the Board to review possible options. See
Building and Grounds note above.
OLD
BUSINESS:
A.
Rules & Regulations Change: Bill
Leavitt noted that a 14-day notice had been posted regarding the possible rules
& regulations change. The Dock
Committee has asked that the Board define
“residency” as it relates to item
#42. Discussion ensued. Motion by Bill Leavitt to table the item indefinitely since a
consensus on the definition could not be reached at this time.
Seconded by Tom Voss. All
yes by voice vote. Motion passed.
B.
Investment – Special Assessment Funds:
Dave Hubbard is researching
investment options for the reserve money (approximately $280,000 after the April
1st billing). Peoples
Bank has increased the interest paid on the Reserve Account to 4%. Other possibilities include a 6-month CD.
Nothing will be done at this time until the cash requirements for the
pool have been determined.
C.
Inspection Report - Unit #132: No
report. Inspection will be
performed next month.
D.
Pool Update: Bill
Leavitt reported the following:
·
New pool plans will be reviewed after this meeting is adjourned.
No action is required by the Board at this time as they are being put out
for bid.
·
Bill James agreed to act as liaison to the Board during pool construction
in the absence of a Board member on-site. Management
is also available.
·
Highpoint Condominium Association was asked to consider allowing
Gasparilla resident use of their pool during construction.
Unfortunately that will not work as Highpoint’s bathing load limit is
too low, only 12 persons.
E.
Fence: Tom Voss received the designation as a certified
grant writer and the grant draft is almost complete. A $12,000 grant is possible.
Submission will be in August with the award in September.
A fence study was conducted three years ago as to what materials to use
and concluded a vinyl fence with solid panels would be the easiest to maintain
and longest lasting.
F.
Boat Dock Slip Assignments: The
Boat Dock Committee had submitted this last year for review/approval once
residency had been defined. Their
recommendation is as follows:
·
One boat dock slip per unit.
·
Additional space may be rented, but only one will be assigned.
·
If someone wishes to move their space, they must petition the Boat Dock
Committee for approval.
Motion
by Dave Hubbard to approve the committee’s recommendations of one slip per
unit with changes to be published at a later date.
Seconded by Tom Voss. All
yes by voice vote. Motion passed.
G.
Hurricane Preparedness Document: Bud
Stewart reported the new manual has been published and will be distributed by
hand this month. This publication
is to be used only as a guide.
H.
Other: Bill Leavitt presented an item that had been taken
out of a dryer vent that looked like a piece of felt. If dryers seem to be taking longer than normal to dry
clothing, then the vent could be clogged with lint.
It is the owner’s responsibility to maintain their dryer vents.
NEW
BUSINESS:
A.
Keys Missing After Key Check: The
door-to-door key check has been completed and several keys
were either missing
or didn’t
work: 107,
112, 123,
134 and
158.
Owners
of these units are asked to please provide a key to Joyce Kendall, the
Association Secretary, as soon as possible.
Owners are required to provide keys to the Association per the Florida
Condominium Law, FS 718. Letters
have been sent out to these owners.
B.
Financial Review by Gene Sullivan: Bill
Leavitt thanked Gene Sullivan for his review of the 2006 financial records of
the Association. The review
included all of the invoices and payments for the Profit and Loss Statement,
Reserve and Designated Funds transactions, and assessments (maintenance and
special assessments). In his
opinion, the Annual Report for 2006 accurately reflects the results of the
financial operations for the calendar year 2006 and the Balance Sheet as of
December 31, 2006. Copies have been
handed out, others will be mailed.
C.
Report on Existing Pool: The
pool vacuum system has stopped working and it does not make sense to repair it
since the pool is being demolished. Aqua
Doc will use the net to clean the pool as best they can.
D.
Proposed Changes in Florida Condo Law:
Management
had provided a copy of proposed changes to the Board for review and requested
they reply expressing their opposition. Many
items conflict with the Association’s current documents and will force the
Association to spend more money with certified mailings, etc.
Any owner wishing a copy of the document may contact management.
E.
Request to Build a Shed in Enclosure:
Bill
Leavitt submitted an application to construct a 38” x 68” x 22” enclosure
within his existing shed. Motion by
Joyce Kendall to approve the application. Seconded
by Dave Hubbard. Bill Leavitt
abstained from voting. All yes by
voice vote. Motion passed.
F.
Rental Requests: Joyce
Kendall mentioned being in receipt of the following rental applications:
·
Kendall/#125, DeCota #150, Lee #155
Motion
by Bud Stewart to approve the above-referenced rental applications. Seconded by Tom Voss. Joyce
Kendall abstained from voting. All
yes by voice vote. Motion passed.
G.
Pool Phone: Bill
Leavitt stated management had provided information to the Board regarding a pool
phone. Options vary from
do-it-yourself to leasing the equipment and having it monitored.
There is a wide range of costs depending on which system is selected.
Motion by Bill Leavitt to table this item until after the pool
reconstruction. Seconded by Tom
Voss. All yes by voice vote.
Motion passed.
H.
Sewer Pump Lift Station: A
new sleeve collar has been installed and the correct telephone number for the
repairperson has been obtained.
I.
Association Documents: The
Board has authorized a $75 expenditure
by the attorney to perform a record search to locate all of the Association’s
recorded documents.
J.
Correspondence: A letter was received from the Boyd’s re: condo
flood insurance and that their building is underinsured. They asked to receive
in writing the coverage on their building. An insurance appraisal had been
completed in 2004, which the previous management company had reviewed and made
recommendations in changes to the coverage.
Since the buildings were constructed, the flood plain has changed and
several units are now in a flood zone. Dave
Hubbard has been working with Rowley Insurance since November and has asked the
underwriters for a review. Rowley has received elevation maps; the old elevation
shows 10’ and the new show 12’. The property may be grandfathered for 10’.
Motion by Tom Voss to appoint Gary Payne to work with Dave Hubbard and follow up
and resolve the flood insurance issue by May 1st.
Seconded by Dave Hubbard. All
yes by voice vote. Motion passed.
QUESTIONS
AND ANSWERS: Bruno Costa asked if the Board would considered a driving range.
He has located a portable 8’ x 10’ net, with support for a cost of
$36 and a driving mat for $115. Potential location would be the backside of the shuffleboard
since only 15 to 20 feet is needed. So
the total cost would be approximately $160.
It would be a membership type item with dues. Tom Voss requested a formal proposal be submitted to the
Board before further consideration.
CALL
TO ADJOURN: There being no further
business to properly come before the Board at this meeting, motion by Bill
Leavitt to adjourn at 11:15 a.m. Seconded
by Bud Stewart. All yes by voice
vote. Motion passed.
Respectfully
submitted,
Joyce
Kendall, Secretary
JK/ccm