GASPARILLA
CONDOMINIUM ASSOCIATION, INC.
CALL
TO ORDER: President, Bill Leavitt, called the meeting to order
at 10:00 a.m., at the Gasparilla Cabana, 160 Jose Gaspar Drive, Englewood,
Florida, the location specified in the meeting notice.
CONFIRMATION
OF PROPER MEETING NOTICE: Joyce
confirmed that the appropriate notice had been posted in accordance with the
Association’s documents.
A. Financial Report: Dave
Hubbard reported the following:
·
Financial
status as of February 28, 2007:
o
$195,000
in Reserves
o
$12,400
total in the Designated Funds:
§
$7,500 in
the Boat Fund
§
$2,500 in
the Auction Fund with $1,245 to be added from the February auction
§
$2,300 in
the Gasparilla Fund
o
Year-to-date
loss is at $2,500 because the Bushwacker invoice was paid in January for tree
trimming and this amount is collected for during the entire year
·
2006
Year-End Financials: Gene Sullivan
will be reviewing next week.
·
Assessments:
o
$250
Monthly Assessment: Continue using
the coupon books and mail to Peoples Bank.
o
$300
Special Assessment for Insurance: Invoices
have been sent with a due date of April 1, 2007 and should be mailed to the
Association’s address of 160 Jose Gaspar Drive.
o
$1,500
Quarterly Special Assessment for the Pool Renovation: Invoices will be sent by the new management company, Antares
Group, Inc., with a return envelope provided for payment, which goes to a secure
mail facility in Antares’ name and are due April 1st, July 1st
and October 1st, 2007.
A. Landscape Report: Ray
Voss reported on the following items:
·
New
plantings and mulch were completed at Hubbards, McMahons, Lamberts, Boudrias,
the end of 1st Street and the Memorial Garden.
·
The
Gasparilla Fund has paid for three newly completed beds:
1) by the shuffleboard court, 2) at the entry to 2nd street
and 3) by the transformer on 1st street.
·
Two work
parties have been held: Cleaned out
the corner area on 1st street and weeded the Memorial Garden.
·
The
report from the ten soil samples came back showing high alkaline levels in all
areas, as had all previous samples tested.
·
To date,
the committee has spent $451,56 of their 2007 budget.
·
Joe
Lewellen of Floridascape, continues to remain committed, hard working and
helpful.
·
Joe
Farrelly has obtained the required inspections of the docks.
·
A letter
received from Sarasota’s Environmental Supervisor dated February 17, 2007
stated the authorized structure was consistent with the approved site plans and
asked the Association continues to maintain the shoreline by removing the
invasive Brazilian pepper plants. Bill
Leavitt mentioned a proposal from Bushwacker in the amount of $3,500 had been
obtained for tree removal. The
Board would like to wait until after hurricane season passes to remove the trees
so as to not go over budget.
C. Buildings
and Grounds Report: Bill
James stated the following:
·
A
temporary replacement for the tool shed, which will be lost during pool
construction, is being reviewed:
o
Pod
rental - cost approximately $900 for an 8’ x 8’ x 12’ size for six months
o
Permanent
structure - prices range from $500 to $2,500 depending on size
Still
waiting for estimates on the slab, electricity and building permits if needed.
·
Bushwacker
Tree Service:
o
They have
provided bids to remove ten carrotwood trees and Brazilian pepper trees along
the canal. If we do four carrotwood
trees, the cost would be $250 each. If
we do all ten carrotwood trees at the same time, the cost would be $200 each.
o
They
reviewed the top of the tree in front of the Memorial Garden and suggested
leaving it for another year but keep an eye on it.
·
Ken, the
handyman, continues to check and repair any damage to the building’s
exteriors. He’s also been helping
Bill Leavitt watch for and repair any irrigation problems. Bill reminded owners that some of the things Kenny is being
asked to do may not fall under the Association’s responsibility, therefore the
owners of a unit may have to pay for it themselves.
·
After
reviewing the roofs for pine needles with Joe of Floridascapes, since they
looked pretty clean, he suggested it could probably wait until late spring,
summer and fall. Doing it three
times per contract during the times of year when it is really needed. It is thought the roofs have stayed fairly clean due to the
high winds we’ve been having. Owners
are asked to keep an eye on their roofs and to contact the committee if your
gutters are getting full.
D. Social
Report: Donna
Freeman noted the following items:
·
February
24th, 37 people from Gasparilla enjoyed a boat ride on the Delta
Queen.
·
March 3rd,
the First Annual Shuffleboard Tournament was hosted by George & Sandy
Yamarik. Ron & Judy Hook won
the event. Bernie Guida &
Lillian Flynn came in as runners up.
·
March 11th
will be going to the beach to celebrate Daylight Savings at 6:00 p.m.
Bring your chair, sandwich and drink.
·
March 14th
will be the Ladies Luncheon at Jams hosted by Judy Hook.
·
March 16th,
St. Pat’s Party will be held and tickets are still available.
Fred Weber will prepare the corned beef and a sing-a-long will be lead by
Jim McMahon, Ed Seelig and others. 50/50
tickets will be sold. Don’t
forget your bug spray.
·
March 30th
there will be a potluck dinner.
·
April 8th,
Easter Sunday, a potluck dinner is planned with ham and turkey being provided.
·
Praise
was given to Betty McCallum for putting the cookbook together.
Betty said they have orders for 53 books so far and Ann Farrelly is
handling the sales. If you did not
get your recipes in for this year, you may submit them for next year as this
will be an on-going project.
Donna stated this would be her last
report for the season and thanks the Social Committee and many others who helped
make this a successful social season. Many
of the renters have taken over activities, and when everyone pitches in to help,
it makes being the Social Director a lot easier.
E. Gasparilla
Fund Report: Sue
Boyd presented her report:
·
Year-to-date
income is $400.00, expenses are $1,866.00, leaving a balance of $947.52.
·
Thanks
was given to the Landscape Committee for their efforts and work parties in
completing the three new gardens, which were paid for with contributions from
the Gasparilla Fund. It was agreed
they enhance the property and hopes everyone is enjoying them.
·
They are
currently reviewing future projects, which are only made possibly by
everyone’s generous donations. Donations
are generally given in memoriam, however, honorariums are also much appreciated.
Sue concluded her report by saying the
committee is very proud of their accomplishments and thanked all contributors
for allowing this to happen.
F. Cabana Report: Elissa
Sullivan mentioned there is a workday tentatively set for Tuesday, March 27th,
and encouraged others to attend. Bill
reminded everyone to please store the white plastic chairs inside the closet
when not in use so they will last longer.
OLD
BUSINESS:
A. Rules & Regulations Change:
Jim
McMahon asked that the Board determine what constitutes “residency” when
someone wishes to rent a boat dock due to a recent incident.
The committee recommends 30 days. Motion
by Tom Voss to table the issue for now and make a determination at the next
Board meeting. Seconded by Dave
Hubbard. Discussion ensued with
Bill Leavitt asking for owner input regarding residency.
There being no further discussion, the Board voted.
Motion passed unanimously.
B. Rental Contracts: Joyce
Kendall mentioned two rental approvals in process:
·
Zydanowicz/#131
has paid, but not furnished a completed application yet.
·
Boudria/#121,
has not paid nor furnished an application.
Applications
have been mailed to the above.
C. Termite Contract: Tom
Voss presented a contract from Ban-a-Bug to provide exterior building pest
control service six times/year for a total cost of $5,400.00.
This every other month power spraying will cover from the building’s
foundation extending out eight feet and occasionally part way up the exterior
wall. Notices will be posted prior
to treatment and yard signs used the day of treatment. Motion by Tom Voss to accept the proposed contract.
Seconded by Dave Hubbard. Discussion
ensued about the concern that going eight feet out is not enough.
Tom to check with Ban-a-Bug for more information.
There being no further discussion, the Board voted.
Motion passed unanimously.
Tom
also mentioned that Ban-a-Bug can provide service to individual owners, spraying
the interiors and attics, at a cost of $50 per quarter.
The service is regularly $80, but since the Association has a contract
with them, they were willing to provide a discount. Interested owners are encouraged to contact Ban-a-Bug
(941-475-9551) to schedule. Owners
must provide access and pay for the service on their own, since this is not an
Association responsibility.
D. Pool Update: Bill Leavitt reported the
following:
·
According
to Tom Shaw, Giffels-Webster Project Manager, the Board should have the final
pool plans by May 1st, which is on schedule.
Several engineers have been out the past weeks working on as-builts and
the handicapped ramp.
·
There was
much discussion about what to do about the cabana . . . expand, enhance, etc.
The Board asked for a show of hands from those in attendance to determine
how many owners are interested in changing the cabana.
There was a 50/50 response. The
biggest issue is that whatever is decided that will be done to the cabana, that
it does not hold up the pool completion. Everyone
concurred. It was suggested that
the cabana committee come up with some ideas for the cabana.
·
The
county pool inspector was out last month and the chemicals are okay, however the
pool must be resurfaced before the next scheduled inspection, which is in six
months. If everything stays on
schedule this should not be a problem.
Dick
Haynes suggested the Board hold a strategic planning meeting so that the
Association can be pro-active rather than re-active. Joyce Kendall expressed
concern about future expenses.
E. Investment RE: Special Assessment Funds: Dave
Hubbard and Dick Haynes had met with a Peoples Bank representative researching
investment opportunities. The
savings account currently gets 3% interest.
Motion by Dave Hubbard to move the special assessment funds from the 3%
savings account to a higher interest-bearing account, which limits transactions
to six per quarter. Seconded by
Joyce Kendall. Discussion ensued
with a member noting there’s a place in Sarasota with a 6.99% CD, which Dave
will look into. There being no
further discussion, the Board voted. Motion
passed unanimously.
F. Insurance Renewal: Linda
Knapp, of Rowley Insurance, is currently working on the renewal insurance
policy.
Nationwide
has been canceling residential policies forcing owners to go with Citizens.
Orville Boyd found a local agent with an AB rating that is providing
policies with good rates. That agent’s information is as follows: Great Florida Insurance, 1249 Beach Road in Englewood (over
behind McDonalds), Fran M. Saunders, CSR, 941-474-8899.
G. Inspection Report RE: #132/Stewart: There
is no inspection report at this time.
H. Fence: The
fence grant project is still in process. Several
members have canvassed neighboring communities for signatures. In speaking with their grant contact at the county, she
suggested waiting to apply for the grant in the fall as funds are limited and
usually there are less requests received in the fall giving them a better
chance.
NEW
BUSINESS:
A. Cabana Committee Funding:
The
cabana committee is in need of additional funds as they have spent most of their
funds paying for various products used at social events.
Motion by Dave Hubbard to transfer $75 from the accumulated interest in
the designated fund to the Social Committee designated fund.
Seconded by Joyce Kendall. Discussion
ensued. Funding for this committee actually comes from 50/50 raffles
and excess monies from other events. It
is anticipated that a separate line item will be added in the budget next year
to fund this committee. There being
no further discussion, the Board voted. Motion
passed unanimously.
B. Contract for Handyman/Ken Piotter:
The
Association’s attorney, Sharon vander Wulp, has reviewed and approved an
independent contractor’s contract for Ken Piotter as Antares Group does not
have the ability to hire Ken. Motion
by Dave Hubbard to approve Ken Piotter’s contract. Seconded by Tom Voss. All
yes by voice vote. Motion passed.
C. Key Check: Ken
will be performing a key check to all the units ensuring the Association has a
key to each unit, per condominium law. Ken
will knock on each door prior to trying the key.
D. Directory: The
new Association directories are back from the printer and have been passed out
to all residents.
E. Transfer of Records to New Management Company:
Several Board members picked up several boxes of
Association records from the previous management company last week.
The records will be sorted with older records stored on-site and others
at the Antares office.
Dave
Hubbard mentioned that new signature cards will need to be completed for the
Association’s bank accounts. Motion
by Dave Hubbard for Bill Leavitt, Joyce Kendall, Cynthia Krumenaker (Antares
Group owner) and himself to be signatories on the Association’s banks
accounts. Seconded by Joyce
Kendall. All yes by voice vote.
Motion passed. Dave and management to work through the process.
F. Correspondence: The
Board reviewed several requests:
·
Request
from Kelbaugh/#139, Kendall/#125 and McMahon/#135 for doors:
Motion by Bill Leavitt to approve these requests.
Seconded by Dave Hubbard. All
yes by voice vote. Motion passed.
Joyce Kendall abstained from voting due to conflict of interest.
·
Request
from Hook/#159 for reimbursement due to water pipe break in the amount of
$323.45: Bill
Leavitt reiterated
that according
to Atty. Daniel J. Lobeck’s letter dated
February 6, 2001 (referring to
Foster/#158 break), the owner is responsible from the meter to the unit and the
city is responsible from the meter to the road. The Association is not responsible unless there is negligence
and the attorney’s letter states “. . . the Association had no reason to
believe that tree roots would damage the pipe.
Therefore, the Association was not negligent in avoiding that damage. .
.” Water pipe breaks have
also occurred in the past at Foster/#158, Fraser/#112 and McCallum/#153 and the
owners have paid for the repair. Concern
was expressed over if the trees will continue to cause damage, should they be
removed. Others did not want trees
removed. Joyce Kendall and Tom Voss
believe this is an Association responsibility since the owner cannot touch the
trees and therefore cannot prevent tree root damage. Believing that tree roots did cause this problem, a motion
was made by Tom Voss to repay Ron Hook’s plumbing repair bill of $135.00.
Seconded by Joyce Kendall. All
yes by voice vote. Motion passed.
·
Pickup
truck notice received from Boyd/#115. No Board action needed.
QUESTIONS
AND ANSWERS:
A. Wood Edging on Beds Around Buildings: Question:
What material should be used to replace rotting wood edging.
Answer: Pressure treated
wood supplied and installed by the owner should be used in an effort to maintain
continuity of the property.
B. 911 Pool Telephone: Question:
Any thoughts of providing a 911 telephone at pool?
Answer: Management will provide several options to the Board.
Note: Florida does not
require a 911 telephone at the pool.
C. Storage During Pool Reconstruction: Question:
How will items currently stored in the maintenance shed be handled during
the pool project? Concern was expressed over breakage of decorative items.
Answer: Undetermined at this
time, but will handle as best as can be. The
intent is to not break/destroy anything.
D. Need for More Carp in Ponds:
Question:
Should more carp be added to ponds as spike rush are coming back?
Answer: Lake Doctors to
recommend number of carp for each pond in order to keep the ponds clean.
Currently have two carp and it has been recommended to restock.
Biologist to report back.
EXECUTIVE
SESSION REQUEST: Motion
by Dave Hubbard to hold an Executive Board Session after the Board meeting
adjournment to discuss an owner issue. Seconded
by Tom Voss. Voice vote taken by
roll call: Dave Hubbard/yes, Joyce
Kendall/yes, Tom Voss/yes and Bill Leavitt/yes.
Motion passed.
CALL
TO ADJOURN: There being no further business to properly come before the
Board at this meeting, motion by Dave Hubbard to adjourn at 11:18 a.m.
Seconded by Tom Voss. All
yes by voice vote. Motion passed.
Respectfully
submitted,
Joyce
Kendall, Secretary
JK/ccm